Planning a wedding is not an easy task. There are numerous details to consider, ranging from setting a theme to selecting the perfect dress and curating your guest list. Yet, if there is one element that truly defines the overall feel and experience on your big day, it is the venue. Your choice of venue influences almost all aspects of your wedding—its size, theme, decorations, and many more. For couples dreaming of a garden wedding, you might want to narrow down your choices to Tagaytay.
Tagaytay’s cool breeze and picturesque landscapes make it the ideal destination for a romantic garden wedding. But how can you be certain that the venue you’ve been admiring online is truly the one? This is where venue site visits come into the picture. These visits allow you to see if the space matches your vision and ticks all the right boxes. It is your chance to assess the layout and accessibility, and you can also take this as an opportunity to discuss the details with the staff. Most importantly, a site visit helps you identify any potential issue that photos may not reveal.
To make the most out of your visit, we have compiled some questions that you should ask when scouting for the perfect garden events place in Tagaytay.
What is the venue’s capacity?
The first thing you should know about the venue is its capacity, and it is not just about its maximum capacity. It is about ensuring that the space is comfortable for your guest list. Whether you are planning an intimate or grand celebration, the venue should not only align with your planned theme but also with your headcount. Ask about seating arrangements and how the layout can be adjusted for different guest numbers. At Hillcreek Gardens, we have multiple venues of different capacities and versatile layouts that can accommodate both intimate and large-scale events.
What amenities are included?
Venues usually have a range of amenities, so make sure to clarify what’s included. Does the venue offer chairs, tables, and linens? Do they have a light and sound system, or do you need to rent separately? Asking about these details early on can save you from last-minute surprises and additional costs. At Hillcreek Gardens, our all-inclusive wedding packages already include a wide range of amenities, such as free use of the venue for your prenuptial pictorial, a light and sound system, floral arrangements, and a complete table set-up, among many others. Moreover, as we have a hotel in the estate, our packages also include a complimentary overnight stay, which can save you a lot of stress on your big day.
Is there an allocated parking space for the guests?
Parking might sound like a minor concern, and it might not even cross your mind when visiting a venue, but it is a crucial detail for your guests’ convenience. Inquire about the parking capacity, and if there is a fee.
What are the venue’s policies?
Every venue has their own set of rules, so it is important to clarify them upfront. Some key policies that you should address include noise restrictions, time limit, and decor or setup prohibitions. Being informed about these rules can make your planning process smoother and help you avoid misunderstandings in the future.
Are there vendor restrictions?
Most venues have recommended or accredited vendors for catering, decor, and other services. While this can make the planning process easier, you should confirm if you’re allowed to bring your own vendors, especially if you already have specific ones in mind. Moreover, ask about any limitations, guidelines, and fees for outside vendors, so you can plan accordingly. However, keep in mind that working with your venue’s accredited vendors can streamline your planning as they are already familiar with the space. At Hillcreek Gardens, our trusted partners are committed to making your big day magical and unforgettable.
Can you see photos and hear about past weddings?
Seeing what the venue looks like during an actual event can give you a clearer picture of what to expect on your big day. Ask the venue staff if they have a portfolio of past weddings or if they can show you any example of how other couples have styled the place. Viewing photos or hearing stories can provide valuable insights into your venue’s potential.
Are there any additional fees that we need to know about?
To stay within your budget, clarify all fees involved. Beyond the package or the rental cost, ask about cleaning fees, security deposits, parking fees, corkage fees, and overtime charges. Discussing these potential expenses in advance ensures that there are no surprises when it is time to settle the bill.
Are there any back-up plans or can arrangements be made in case of bad weather?
Last but not least, ask if the venue has contingency plans in case of bad weather. Even if your planned date falls under the dry season, rain can still be quite unpredictable, so it is imperative to have a backup plan. Ask if the venue will provide tents in case of inclement weather or if they have indoor spaces. Adding tents or moving your event from outdoors to indoors may also come with added costs, so make sure to clarify that with your venue. At Hillcreek Gardens, our team will work closely with you to come up with elegant solutions to keep the celebration going, rain or shine.
Tagaytay’s lush greenery and serene ambiance already makes it a stunning destination for weddings. But finding the perfect venue that can elevate your wedding day to a whole new level takes a lot of consideration, so take your time to explore and ask all these essential questions. Asking the right questions during your site visit can help you see if your chosen Tagaytay wedding venue meets your expectations and needs.
Hillcreek Gardens boasts not only our breathtaking surroundings, but also our opulent and versatile venues, exceptional amenities, professional team, and a proven track record of hosting unforgettable weddings. Let Hillcreek Gardens transform your dream wedding into reality. Your perfect wedding awaits in the heart of Tagaytay.